Who we are
We are a firm of Chartered Accountants, tax and business advisers based in West Yorkshire. We respect and value the privacy of all of our clients and only collect and use personal data as outlined in this Privacy Statement and Cookie Policy and in line with regulatory and legislative requirements.
Name: ALM ACCOUNTAX LIMITED
Address: Carlisle Business Centre, Carlisle Road, Unit 20 Enterprise Hub, Bradford, West Yorkshire, BD8 8BD
Website: https://almaccountax.co.uk.
Email: Enquiry@almaccountax.co.uk
Privacy Statement – Personal Data
Personal data is defined by the General Data Protection Regulation (EU Regulation 2016/679) (the “GDPR”) and the Data Protection Act 2018 (DPA 2018) (collectively, “the Data Protection Legislation”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier.
Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.
We are committed to protecting your personal data in accordance with the DPA (2018) and the GDPR.
We process personal data for several purposes and the means of collection, lawful basis of processing, use, disclosure, and retention periods for each purpose may differ.
Our policy is to collect only the personal data necessary for agreed purposes and we ask clients to only share personal data where it is strictly needed for those purposes. We collect personal data from our clients or from third parties acting on the instructions of the relevant client.
We process personal data to provide professional services such as tax advice, general or specific business advice as part of the range of services we offer. We also process personal data in the administration and management of our business.
Your business contact details are used to provide you with information about our services and other information which we think will be of interest to you, unless you tell us not to.
We are subject to legal, regulatory and professional obligations. We need to keep certain records to demonstrate that our services are provided in compliance with those obligations and those records may contain personal data.
Personal data processed is kept by us for as long as is considered necessary for the purpose for which it was collected (including as required by applicable law or regulation). In the absence of specific legal, regulatory or contractual requirements, our retention policy period for records and other documentary evidence created in the provision of services is 7 years.
We take the security of your data we hold seriously. We periodically review procedures in place covering data protection, confidentiality, security and the appropriateness of the measures we have in place to keep the data we hold secure.
We will only share personal data with others when we are legally permitted to do so. When we share data with others, we put contractual arrangements and security mechanisms in place to protect your data. We use third parties located in other countries to help us run our business. As a result, personal data may be transferred outside the countries where we and our clients are located. This includes countries outside the European Union (“EU”).
Under the DPA (2018) and GDPR, individuals have certain rights over their personal data and data controllers are responsible for fulfilling these rights.
Access to data
You have a right to access your personal data held by us and you can exercise that right by contacting us below. Our aim is to respond a request promptly and within the legally required limit of 40 days.
Update of personal data
If you wish to update personal data submitted to us, please contact us above. Once we are informed that any personal data held by us is no longer accurate we will make changes based on your updated information.
Withdrawal of consent
Where we hold data based on consent, individuals have a right to withdraw consent at any time. To withdraw consent to our processing of your personal data please contact us above.
Other rights
This statement is intended to provide information about what personal data we collect about you and how it is used. As well as rights of access and amendment referred to above, individuals may have other rights in relation to the personal data we hold, such as a right to erasure/deletion, to restrict or object to our processing of personal data and the right to data portability. For further information on these rights please contact us above.
Complaints
If you do want to complain about our use of your personal data, please contact us above with the details of your complaint. You also have the right to register a complaint with the Information Commissioner’s Office (“ICO”). For further information on your rights and how to complain to the ICO, please refer to their website.
Our Privacy Statement
By using our site, you consent to us processing your data and you warrant that all data provided by you is accurate.
Information about us
We are ALM ACCOUNTAX LIMITED, Carlisle Business Centre, Carlisle Road, Unit 20 Enterprise Hub, Bradford, West Yorkshire, BD8 8BD. Our Company Registration number is 10856052.
For more information, please see our Contact Us page and/or home page of this website.
This Website was designed by the IT Division of ALM ACCOUNTAX LIMITED designed and hosted on behalf of ALM ACCOUNTAX LIMITED by Hostpapa.co.uk and their privacy policy is available at https://www.hostpapa.co.uk/privacy.
Personal information
We do not collect any personal information about website users other than:
- information provided by Users when completing forms on the website including but not limited to the contact and website registration form.
- that facilitated by the use of “cookie” technology. “Cookies” are designed to enhance your online visit and permit you to access the full service within the website.
Correcting/Updating Personal Information
If a user’s personally identifiable information changes (such as your postcode) the user can update or remove that user’s personal data provided to us by writing to us or by sending an email to enquiry@almaccountax.co.uk.
Security
This website takes every precaution to protect our users’ information. This website is secure and is protected by SSL encryption software. Also the lock icon in the address bar of Web browsers such as Internet Explorer, Chrome and Firefox appears as locked. When users submit sensitive information via the website, your information is protected both online and offline.
When our registration form asks users to enter information, that information is encrypted and is protected with the best encryption software in the industry – SSL. If you have any questions about the security at our website, you can send an email to enquiry@almaccountax.co.uk.
What personal data we collect and why we collect it
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
At the moment this comment feature is not activated on our website but may become activated in future.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
At the moment this media feature is not activated on our website but may become activated in future.
Contact forms and Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Personal data
Depending upon your use of our site, we may collect and hold some or all of the personal and non-personal data set out in the table below, using the methods also set out in the table.
| Data collected | How we collect the data |
| Identity Information including name, title, date of birth and gender. | Through our new client information record sheets completed and provided by yourself. |
| Contact information including address, email address and telephone numbers. | Through our new client information record sheets completed and provided by yourself. |
| Business information including business name, job title and profession. | Through our new client information record sheets completed and provided by yourself. |
| Payment information including bank account numbers. | Through standing order forms completed by yourself. |
| Data from third parties including tax account information, submission histories with HMRC and Companies House and other accountants, if applicable. | Through HMRC online services following authorisation provided by you and via the Companies House public record. Data from previous accountants will be obtained from the previous accountant following your authorisation. |
How we use personal data
Under the Data Protection legislation, we must always have a lawful basis for using personal data. The following table describes how we use your personal data, and our lawful bases for doing so:
| What We Do | What Data We Use | Our Lawful Basis |
| Administering our business. | Data gathered through discussions with yourself on your business and personal circumstances. | LEGAL OBLIGATIONS / CONSENT – To fulfil our due diligence procedures and provide advice that is relevant to you. |
| Supplying our services to you. | Accounting records and data provided by you and from HMRC. | LEGAL OBLIGATIONS /CONSENT / NECESSARY FOR CONTRACT – To prepare financial statements and tax calculations that show a true and fair view. |
| Managing payments for our services. | Your contact details andbank account details | CONSENT – To assist in setting up payment schedules |
| Personalising and tailoring our services for you. | Data gathered through discussions with yourself on your business and personal circumstances. | CONSENT / NECESSARY FOR CONTRACT – To provide advice that is relevant to you. |
| Communicating with you. | Your name and contact details | CONSENT / NECESSARY FOR CONTRACT – To keep you up to date with legal requirements and changes in legislation. |
| Supplying you with information by email and post that you have opted-in-to (you may opt-out at any time by emailing us). | Your contact details and email addresses | CONSENT – Necessary to fulfil our services. |
With your permission and/or where permitted by law, we may also use your personal data for marketing purposes, which may include contacting you by email, telephone and/or post with information, news, and offers on our services. You will not be sent any unlawful marketing or spam. We will always work to fully protect your rights and comply with our obligations under the Data Protection legislation and the Privacy and Electronic Communications (EC Directive) Regulations 2003, and you will always have the opportunity to opt-out. We will always obtain your express opt-in consent before sharing your personal data with third parties for marketing purposes and you will be able to opt-out at any time.
We will only use your personal data for the purpose(s) for which it was originally collected unless we reasonably believe that another purpose is compatible with that or those original purpose(s) and need to use your personal data for that purpose. If we do use your personal data in this way and you wish us to explain how the new purpose is compatible with the original, please contact us above.
If we need to use your personal data for a purpose that is unrelated to, or incompatible with, the purpose(s) for which it was originally collected, we will inform you and explain the legal basis which allows us to do so.
Storing and transferring data
We will only store or transfer your personal data held in hard copy format within the UK. This means that it will be fully protected under the Data Protection legislation.
The data from our website and emails however is stored on our third party hosting company’s (hostpapa.co.uk) servers. The data collected is stored primarily in Canada and is regulated by the Personal Information Protection and Electronic Documents Act (PIPEDA). Canada has been recognized by the EU as providing adequate data protection (as per article 45 of Regulation (EU) 2016/679), which allows personal information of EU residents to be freely transferred to Canada.
As HostPapa works with a number of US-based partners, they also transfer (in accordance with Article 45 of the GDPR) personal information to companies that have certified their compliance with the EU-U.S. or Swiss-U.S. Privacy Shield Frameworks.
For further about hostpapa.co.uk’s privacy policy and compliance with GDPR see https://www.hostpapa.co.uk/privacy.
Sharing personal data
We will not share any of your personal data with any third parties for any purposes, subject to the following exceptions.
If we sell, transfer, or merge parts of our business or assets, your personal data may be transferred to a third party. Any new owner of our business may continue to use your personal data in the same way(s) that we have used it, as specified in this Privacy Policy.
In some limited circumstances, we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.
Accessing your personal data
If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”.
All subject access requests should be made in writing and sent to the email or postal addresses shown above. There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding.
We will respond to your subject access request within the legally required limit of 40 days, Normally, we aim to provide a complete response, including a copy of your personal data within that time, with a target of within a month.
Changes to this Privacy Policy
We may change this Privacy Policy from time to time. This may be necessary, for example, if the law changes, or if we change our business in a way that affects personal data protection.